Ten Tips for Moving to ISO 9001:2000 – 7. Prepare Your Transition Plan

We began these tips by talking about planning a trip. To know your starting point, you should assess your current system against the requirements of the new standard (your destination). This gap analysis will identify any missing documentation and practices.

Knowing the needed deliverables, you can determine the appropriate activities and assignments to enhance your current system for compliance with ISO 9001:2000. Develop the transition schedule in consultation with your registrar.

Depending on your system status and business needs, you may decide to make the transition quickly by having your entire system assessed during your next scheduled surveillance visit. Or, you can stage the transition over several surveillance visits to minimize its impact and possibly reduce the registrar costs.

Your registrar will develop an assessment plan with you to meet the desired timing for your registration to the ISO 9001:2000 standard. You must maintain compliance with the ISO 9001:1994 standard during the transition period to keep your current certificate in place. A key consideration is to maintain the currently required procedures during the transition (you can’t drop these procedures, even if ISO 9001:2000 doesn’t require them).

Clause 5.4.2 of ISO 9001:2000 requires planning any system changes and maintaining the integrity of the system during the changes. Switching to the ISO 9001:2000 standard is a significant change for your system and its planning may be the subject of an audit. Have your planning evidence ready.

Registrars want to see several months of system operation before conducting an audit. Your will need to collect records as evidence your system is complying with planned arrangements, meeting requirements, and effectively achieving the planned results.

You can view Transition Planning Guidance at:
http://www.iso.ch/iso/en/iso9000-14000/iso9000/2000rev4.html
for advice on making the move to ISO 9001:2000.